Dinner Minutes — Terms of Service

Draft v0.1 · 2026-09-06 · NOT YET IN EFFECT. Prepared for attorney review (Ryan @ KKOS) per wayfinder ticket 19. Do not publish as final until signed off. Bracketed items are open decisions.

Dinner Minutes ("Dinner Minutes," "we," "us") is operated by Empire Oaks Estate LLC, a Florida limited liability company [confirm operating entity]. These Terms govern your use of the Dinner Minutes website, progressive web app, and related services (together, the "Service"). By creating an account, joining the waitlist, or using the Service you agree to these Terms.

1. What Dinner Minutes is, and is not

Dinner Minutes is a records tool. It helps you turn a business meal into two documents for your own entity: an IRC §274(d) meal-substantiation record and a set of meeting minutes.

Dinner Minutes is not a law firm, accounting firm, or tax preparer, and does not practice law or accounting in any jurisdiction. Using the Service does not create an attorney-client, accountant-client, or fiduciary relationship. Nothing in the Service, its templates, its generated drafts, or its website is legal, tax, or financial advice.

We do not review your records for legal sufficiency, accuracy, or completeness, and we do not select or tailor templates to your circumstances. You supply the facts, you review every draft, and you approve every record before it is finalized. Whether any expense is deductible, and whether any record satisfies your entity's governing documents or any law, is a question for your own attorney and CPA.

2. Who may use the Service; officer attestation

You must be at least 18 and able to form a binding contract. When you add an entity, you attest that:

• you are a member, manager, officer, director, advisor, or other person authorized by that entity to prepare and keep its records, and
• you are preparing records for your own entity, not on behalf of a client or any third party.

This attestation, with its timestamp, is retained by us as a permanent record (see the Privacy Policy). Each person who signs a set of minutes signs from their own account, for themselves. You may not use the Service to prepare records for entities you are not authorized to act for, or to offer document-preparation services to others.

3. Accounts

Accounts are created and secured through our authentication provider (Clerk). You are responsible for keeping your login secure and for everything done under your account. Tell us promptly at [hello@dinnerminutes.app] if you believe your account has been compromised.

4. Fees

• First meeting free. Your first compiled meeting costs nothing and does not require a payment method.
• Per-meeting fee. After that, each compiled meeting costs 1.5% of the pre-tip meal amount shown on the itemized receipt (equivalently, 3% of the 50%-deductible portion). A $200.00 meal is a $3.00 fee. [Confirm minimum fee, if any.]
• Monthly billing in arrears. Fees accrue as meetings are compiled and are charged once a month to the payment method on file, through Stripe. You authorize those charges.
• Taxes. Fees exclude sales or similar taxes, which we collect where required.
• Refunds. Because records are delivered immediately, fees are non-refundable once the PDFs for a meeting have been delivered, except where the Service failed to deliver a usable record. Contact us within 30 days.
• Changes. We may change fees with at least 30 days' notice by email. Changes apply to meetings compiled after the effective date.

5. Your content and your records

You own the receipts, recordings, transcripts, agendas, entity information, and finished PDFs you create with the Service ("Your Content"). You grant us a limited license to process Your Content solely to provide the Service to you: to read receipts, transcribe recordings, draft records, generate PDFs, and deliver them to you.

We keep Your Content only as long as needed to deliver it, then delete it, as described in the Privacy Policy. Your inbox and your device are the archive. We are not a custodian of your tax or corporate records and do not undertake to retain them for you.

6. AI-assisted drafting

Parts of the Service use automated transcription and AI models to turn your dictated recap into draft minutes and to read receipts. Drafts can be wrong. They may mishear, omit, or mischaracterize what you said. You must review every draft and correct it before you approve it. A record exists only when you approve it. You are solely responsible for the content of any record you approve and sign.

7. Acceptable use

You will not: use the Service for any unlawful purpose or to create false or backdated records; upload content you have no right to use; attempt to access other users' data; probe, reverse-engineer, or disrupt the Service; resell or white-label the Service without our written agreement; or use the Service to provide legal, tax, or document-preparation services to others.

8. Availability and changes

We may modify, suspend, or discontinue any part of the Service. We aim for high availability but do not guarantee it. If we discontinue the Service we will give at least 30 days' notice by email; your records already delivered to you are unaffected.

9. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT PERMITTED BY LAW WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT ANY RECORD WILL BE ACCEPTED BY ANY TAX AUTHORITY, COURT, LENDER, OR OTHER PARTY, OR THAT ANY EXPENSE WILL BE DEDUCTIBLE.

10. Limitation of liability

TO THE FULLEST EXTENT PERMITTED BY LAW, WE ARE NOT LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST DEDUCTIONS, TAX PENALTIES, OR INTEREST, ARISING FROM OR RELATED TO THE SERVICE. OUR TOTAL LIABILITY FOR ALL CLAIMS IS LIMITED TO THE GREATER OF THE FEES YOU PAID US IN THE 12 MONTHS BEFORE THE CLAIM OR $100.00. Some jurisdictions do not allow these limits; in those places they apply to the extent permitted.

11. Indemnification

You will defend and indemnify us against claims arising from Your Content, your records, your breach of these Terms, or your use of the Service in violation of law or of any entity's governing documents.

12. Termination

You may close your account at any time. We may suspend or terminate accounts that violate these Terms. Sections 1, 5, 6, 9, 10, 11, and 14 survive termination.

13. Changes to these Terms

We may update these Terms. Material changes take effect 30 days after we email you; continued use after that is acceptance. The current version is always at [dinnerminutes.app/terms].

14. Governing law and disputes

These Terms are governed by the laws of the State of Florida, without regard to conflict-of-laws rules. Any dispute will be brought exclusively in the state or federal courts located in Orange County, Florida, and you consent to their jurisdiction. [Decision for KKOS: arbitration clause and class-action waiver, yes/no.]

15. Contact

Dinner Minutes · Empire Oaks Estate LLC [confirm] · [mailing address] · hello@dinnerminutes.app